This is perhaps the most important of the digitization steps

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Finally, it's time to clean the documents, remove staples and paper clips, as they can interfere with the scanning process. Another important step is to smooth out creases so that the information is clear when the file is transferred to digital format. However, all this manual work can take a long time and requires a lot of care, which is why it's important to hire specialized professionals.

Scanner:
Once this is done, we move on to the stage of scanning all the documents. After all, they can vary in size and format, so it is a good idea to check in advance whether the machine can handle all the demands. By relying on a specialist company, you won't need to worry about the equipment, which will certainly have all the necessary requirements.

Image quality:
After scanning, it is recommended to check each document. A quick czech republic mobile database analysis to check whether the information is visible and whether all data has been digitalized already guarantees quality and avoids problems in the future. This is another factor that is guaranteed when hiring an in-company scanning service.

Indexing:
Indexing represents the organization of digital documents. In this regard, it is important to think about organizational classifications that facilitate searching.

After all, the purpose of digitizing documents is precisely to facilitate access when necessary. Therefore, creating classifications that are intuitive and secure is important.

The most important thing is to make sure that the document manager of the software used, in the case of the registry office the Electronic Public Records System (SERP), will be able to locate them.

Availability:
Finally, once this step is complete, all you need to do is make access available to those who need it and that's it. All that paperwork that used to take hours to organize has now become digital files that are easy to handle and much safer.