Databases handle an unlimited number of records.
The nature of a spreadsheet is that it has to be built, field by field, from scratch. If it is not built well from the start, the spreadsheet may end up limiting the number of records that can be stored. In short, spreadsheets are not suited to the needs of your business. A database system, on the other hand, is designed to handle large amounts of data. It can store all the information you need, and you can add new fields in the future if necessary; there is no storage limit and new fields are easily added.
CRMs also give you valuable insight into sales performance based on statistical belgium email list analysis of sales data across all customers or products (or both). CRM reporting tools give you an overview of what's happening at a glance and allow you to drill down into areas where more detail is needed. These reports can be easily shared with teammates or management via PDF export or HTML email options.
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You can search a database for a specific record or set of records.
If you're already familiar with Excel, you might be wondering what Excel lacks over a CRM.
One of the biggest advantages of using a CRM is the search capability. You can search for records or sets of records based on multiple criteria. In Excel, you have to manually sort and filter data to find the records you are looking for. This can be cumbersome and time-consuming, but with a CRM's powerful search tools, finding a record is easy: all you have to do is type the information into the relevant fields or keywords into the search bar and press Enter.
What is the verdict?
Spreadsheets are powerful calculators, but databases are made to handle large amounts of data. They are designed to be fast and efficient, so you can manage hundreds or thousands of contacts in one place. With a database, you save information once and can sort it endlessly, whereas Excel will present limitations when you want to manage your contacts, affecting your customers' experience.
While spreadsheets are great calculators, they lack the power to manage all of your contacts. They work well for a few people at the beginning of your business, but as your company grows, spreadsheets become slow and complex to maintain. It's easy to get lost in complicated formulas or even accidentally delete important files when working with large amounts of data in a spreadsheet program like Excel.
If you are ready to tackle CRM adoption, we invite you to schedule a call with us, tell us about your challenges, and we will help you move forward in the CRM implementation and adoption process. Schedule a call here!
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