How to check the effectiveness of a planning meeting

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exchange of opinions on the identified tasks/priorities/solutions: 10 minutes

distributing tasks among the team and setting deadlines: 10 minutes

recording open issues that could not be resolved at the meeting: 5 minutes

The tasks, agreements and deadlines recorded during the meeting should be recorded in the minutes, which must vp communication officers email list be sent to all participants.

This same document can be used as a reference at the next meeting to see if all its points have been completed.

To maintain the constructiveness of the planning meeting, and also to make it easier to avoid value judgments, it is necessary to record the main performance indicators, based on which you can draw conclusions about the overall success of the department and how the week went. Ideally, present the dynamics of these indicators visually - this makes it easier for employees to evaluate progress or spot a problem.


The general mood of the team is usually visible immediately after the end of the meeting. A successful planning meeting charges the participants with the desire to immediately start working, while employees leave a formally held meeting with faces expressing regret about the time wasted in vain.

At the same time, relying only on the expressions on the faces of the team is not the best way to evaluate efficiency.

You can assess how well planning meetings are conducted by analyzing the results over a longer period, for example, over a month: is there a positive trend in key success metrics, is the number of overdue or unfulfilled tasks decreasing, is employee engagement growing?

Another way to evaluate a meeting is a quick survey. You can conduct it orally at the end of the meeting, asking the participants to share their opinion: is the format of the event suitable, do they have time to discuss their questions, would they like to add something. If there are concerns that employees will not be completely frank, the survey can be conducted anonymously.



You can evaluate the effectiveness of a meeting by checking a short checklist:


But when assessing the quality of briefings, you shouldn't get too bogged down in formalism. In the end, briefings are just a tool. If the meeting resulted in solving a problem that had been